Qualis - B2
ISSN: 2763-6496
Policy on the Use of Generative Artificial Intelligence
Revista Coleta Científica recognizes that generative artificial intelligence tools and AI-assisted technologies may assist authors, reviewers, and editors in certain academic and editorial activities. However, their use must occur with transparency, responsibility, human supervision, preservation of confidentiality, and respect for scientific integrity.
This policy establishes guidelines for the use of generative artificial intelligence tools in the preparation, submission, evaluation, editing, and publication of manuscripts submitted to Revista Coleta Científica.
Generative artificial intelligence tools are understood as those capable of producing, modifying, summarizing, translating, reviewing, organizing, or suggesting texts, images, codes, tables, references, analyses, or other content based on prompts provided by users.
General Principles on the Use of Artificial Intelligence
The use of generative artificial intelligence must observe the following principles:
a) full human responsibility for the content submitted, evaluated, edited, or published;
b) transparency regarding the use of artificial intelligence tools when such use has a relevant influence on the production of the manuscript;
c) preservation of originality, authorship, data integrity, and scientific validity of the work;
d) protection of the confidentiality of manuscripts, reviews, research data, and personal information;
e) respect for copyright, intellectual property, and applicable ethical standards;
f) prohibition of the use of artificial intelligence to fabricate data, results, images, citations, references, or nonexistent information;
g) maintenance of editorial and scientific evaluation as a human, critical, and independent activity.
Authorship and Responsibility in the Use of Artificial Intelligence
Generative artificial intelligence tools may not be listed as authors or coauthors of manuscripts submitted to Revista Coleta Científica.
Scientific authorship requires public responsibility for the content, approval of the final version of the manuscript, the ability to respond to matters of academic integrity, declaration of conflicts of interest, and agreement with submission and publication. Such responsibilities can only be assumed by human persons.
Authors are fully responsible for all submitted content, even if they have used artificial intelligence tools at any stage of manuscript preparation.
Permitted Use of Artificial Intelligence by Authors
Authors may use generative artificial intelligence tools in a limited, complementary, and supervised manner, provided that such use does not replace their intellectual contribution, critical analysis, scientific interpretation, or responsibility for the content.
Examples of permitted uses include:
a) grammatical, spelling, and stylistic revision;
b) improvement of clarity, fluency, and textual organization;
c) preliminary translation of texts produced by the authors themselves;
d) support in structuring ideas, provided that the scientific content is developed and validated by the authors;
e) assistance in preparing abstracts, keywords, or titles, provided that they are critically reviewed by the authors;
f) support in organizing references, provided that all sources are verified by the authors;
g) technical support in codes, formulas, tables, or analyses, when properly reviewed, validated, and described in the methodology, if applicable;
h) creation of explanatory images, diagrams, flowcharts, or conceptual illustrations, provided that they do not represent fabricated data or nonexistent results and that their use is declared.
Even when use is permitted, authors must carefully review all content generated or modified by artificial intelligence before submission.
Prohibited Use of Artificial Intelligence by Authors
Revista Coleta Científica does not allow the use of generative artificial intelligence to:
a) produce an entire manuscript without genuine human intellectual contribution;
b) fabricate, falsify, or alter research data;
c) create nonexistent results, interviews, testimonies, statistics, images, tables, or evidence;
d) generate false, nonexistent, or unverified bibliographic references;
e) attribute incorrect citations to authors or works;
f) manipulate scientific images, photographs, examinations, charts, or research records in a misleading manner;
g) conceal plagiarism, self-plagiarism, duplicate publication, or academic misconduct;
h) replace critical analysis, scientific interpretation, or discussion of results;
i) produce reviews, responses to reviewers, or justifications without review and responsibility by the authors;
j) enter confidential information, sensitive personal data, or unauthorized data into external tools without adequate privacy and security guarantees.
Misuse of artificial intelligence may result in manuscript rejection, requests for clarification, correction, retraction, or institutional communication, depending on the severity of the case.
Declaration of Use of Artificial Intelligence by Authors
When generative artificial intelligence tools are used in a relevant way in the preparation of the manuscript, authors must include a specific statement in the submitted text.
The statement must include:
a) name of the tool or service used;
b) purpose of use;
c) stage at which the tool was used;
d) form of human supervision, review, and validation;
e) authors’ responsibility for the final content.
The statement must be inserted before the references, under the following title:
Declaration of use of generative artificial intelligence and AI-assisted technologies
Recommended model:
“During the preparation of this manuscript, the authors used [name of tool/service] for [describe the purpose of use]. After using the tool, the authors fully reviewed, edited, and validated the content, assuming full responsibility for the final version submitted to the journal.”
When no generative artificial intelligence tool has been used in a relevant way, the journal may request the following statement:
“The authors declare that they did not use generative artificial intelligence tools in a relevant way in the preparation, analysis, writing, or revision of this manuscript.”
Basic spelling correction, simple grammar checking, or text formatting tools do not need to be declared, provided that they have not made substantial changes to the content, structure, interpretation, or argumentation of the manuscript.
Use of Artificial Intelligence in Research Methods
When artificial intelligence tools are part of the research design, data collection, data analysis, image processing, statistical modeling, text mining, programming, or any scientific procedure, their use must be described clearly and reproducibly in the methodology section.
In such cases, authors must inform, when applicable:
a) name of the tool, system, model, or software;
b) version used;
c) developer or provider;
d) relevant parameters, prompts, criteria, or procedures;
e) form of validation of results;
f) known limitations of the tool;
g) measures adopted to avoid bias, errors, distortions, or non-reproducible results.
The use of artificial intelligence as a research method does not waive the need for methodological rigor, transparency, data validation, and authors’ responsibility.
Use of Artificial Intelligence in Images, Figures, and Charts
The use of artificial intelligence for the creation or editing of images, figures, charts, and illustrations must respect scientific integrity and editorial transparency.
The use of artificial intelligence is permitted to support the creation of:
a) flowcharts;
b) conceptual diagrams;
c) explanatory schemes;
d) non-empirical illustrations;
e) visual representations of processes or theoretical relationships.
In such cases, the use must be declared in the figure caption and in the general declaration of artificial intelligence use.
Artificial intelligence must not be used to fabricate, alter, or manipulate images that represent primary data or research results, such as:
a) microscopic images;
b) clinical examinations;
c) radiological images;
d) field photographs;
e) documentary records;
f) charts that do not derive directly from real research data;
g) images that may induce a false interpretation of results.
Charts, tables, and data visualizations must derive from real, verifiable, and methodologically described data.
References, Citations, and Sources
Authors who use artificial intelligence to support literature review, reference organization, or source location must manually verify all information before submission.
Revista Coleta Científica does not accept nonexistent references, fabricated citations, incorrect attribution of authorship, or unverifiable sources.
The inclusion of false, nonexistent, or artificially generated references may be considered academic misconduct.
Authors remain responsible for the accuracy, relevance, and existence of all references used in the manuscript.
Translation Supported by Artificial Intelligence
Artificial intelligence tools may be used for preliminary translation of texts produced by the authors themselves, provided that the result is carefully reviewed by a person proficient in the language and scientific content.
Authors are responsible for ensuring that the translation preserves the original meaning, conceptual accuracy, appropriate terminology, and academic integrity of the manuscript.
When AI-assisted translation has a relevant influence on the submitted or published version, its use must be declared.
Confidentiality and Data Protection
Authors, reviewers, and editors must exercise caution when entering information into artificial intelligence tools, especially when it involves:
a) unpublished manuscripts;
b) unpublished research data;
c) personal information;
d) sensitive data;
e) confidential documents;
f) editorial reviews;
g) confidential communications;
h) materials protected by copyright or intellectual property.
Entering confidential information into external systems may pose risks to privacy, intellectual property, and the integrity of the editorial process.
Use of Artificial Intelligence by Reviewers
Reviewers of Revista Coleta Científica must preserve the confidentiality of manuscripts received for evaluation.
Reviewers must not enter full manuscripts, substantial excerpts, unpublished data, tables, figures, or confidential information into public generative artificial intelligence tools.
The use of artificial intelligence by reviewers is permitted only in a limited and auxiliary manner, for example:
a) to improve the linguistic clarity of a review written by the reviewer;
b) to organize the structure of the evaluation report;
c) to support general bibliographic searches without sharing confidential manuscript content;
d) to check spelling or grammar of the review.
Artificial intelligence may not replace critical reading, academic judgment, methodological evaluation, ethical analysis, or the reviewer’s scientific recommendation.
The reviewer remains fully responsible for the content of the review and for the recommendation submitted to the journal.
Declaration of Use of Artificial Intelligence by Reviewers
When the reviewer uses an artificial intelligence tool in a relevant way to prepare their review, they must declare such use in the evaluation report itself.
Recommended model:
“During the preparation of this review, I used [name of tool/service] for [describe the purpose of use]. After using the tool, I reviewed and edited the content as necessary and assume full responsibility for the critical evaluation, comments, and editorial recommendation presented.”
Simple spelling or grammar correction tools do not need to be declared, provided that they do not substantially alter the content of the review.
Use of Artificial Intelligence by Editors
The editors of Revista Coleta Científica are responsible for the human, critical, independent, and ethical conduct of the editorial process.
Artificial intelligence tools may not replace the editorial decision, the assessment of academic merit, the choice of reviewers, the evaluation of conflicts of interest, or the final responsibility of editors.
Editors must not enter full manuscripts, substantial parts of manuscripts, confidential reviews, unpublished data, or private communications into public generative artificial intelligence tools.
The use of artificial intelligence by editors may occur only in an auxiliary manner, for example:
a) to improve the linguistic clarity of editorial communications;
b) to organize administrative messages;
c) to support non-decisive technical checks;
d) to assist in general bibliographic searches;
e) to improve the textual structure of editorial decisions, provided that the content is formulated, reviewed, and validated by the responsible editor.
The final editorial decision must always be made by human editors, based on scientific merit, received reviews, journal standards, and principles of editorial ethics.
Transparency in the Editorial Process
Revista Coleta Científica may use technological tools, including automated or AI-assisted systems, for administrative support, technical verification, similarity detection, metadata organization, or improvement of the editorial workflow.
Such tools do not replace peer review, human editorial analysis, or the final decision of the editors.
The journal is committed to preserving human supervision in the essential stages of the editorial process.
Detection of Misuse of Artificial Intelligence
The journal may analyze manuscripts, reviews, images, references, and other submitted materials when there is suspicion of misuse of artificial intelligence.
Automated detection of AI-generated content will not be used as the sole basis for rejection, accusation of misconduct, or retraction.
When relevant signs are identified, the journal may:
a) request clarification from the authors, reviewers, or editors involved;
b) request additional documentation;
c) request review, correction, or reformulation of the content;
d) reject the manuscript;
e) publish a correction, expression of concern, or retraction, when applicable;
f) notify involved institutions in serious cases of misconduct.
The analysis will consider the context, extent of use, transparency of the declaration, risks to scientific integrity, and the responsibility of the parties involved.
Sanctions in Case of Misuse
Improper use of artificial intelligence may result in editorial measures, depending on the severity of the case.
Possible measures include:
a) request for corrections;
b) requirement of a supplementary declaration;
c) return of the manuscript to the authors;
d) rejection of the manuscript;
e) temporary suspension of submissions by the authors involved;
f) notification to the authors’ institution;
g) publication of a correction, expression of concern, or retraction;
h) other measures compatible with good practices in editorial ethics.
